Rules and Regulation

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GOAT RUN TRAIL RUNNING (GRTR) RACE SERIES RULES AND REGULATION

 

CONTENTS

  1. Nature of the Event/Conditions of Participation

  2. Courses

  3. Ranking Categories

  4. Clothing/Equipment

  5. Start Number Tag

  6. Timing

  7. Briefings / Start

  8. Signposting

  9. Check Points and Feed Zones

  10. Time Limits

  11. Finish

  12. Withdrawal from the Race

  13. Time Penalties/Disqualifications

  14. Emergency Medical Care (Medical Crew)

  15. Environmental Protection/Nature

  16. Race Cancelation

 

The following rules and regulations shall apply to the Goat Run Trail Running (GRTR) Race Series. By registering for the event, every participant confirms that he/she has read and understood these rules and regulations and fully accepts them. The participant confirms this by signing the waiver of liability

 

NATURE OF THE EVENT/CONDITIONS OF PARTICIPATION

Goat Run Trail Running (GRTR) Race Series is a trail running race consist of a series of races where each race will have points rewarded to the top 40 finishers of the race. Aside from the points, just like any regular races, each race will have winners for male and female categories that consist of:

  • Main Prize Winner 1-3

  • Consolation prizes winner 1-3

Prizes for each winner on each category during each races to be announced.

Grand Prizes for Series winner will consist of 1 female and 1 Males that will be send to participate on world trail event to represent Goat Run and Indonesia on the following year. Prize race to be announced.

Goat Run Trail Running Race Series venue selection will apply the following principles:

  • Representing Indonesia Ring of Fire which mean each mountain must have an active crater to give the participants unique experiences.

  • The course must be considered a steep and technical terrain which mean to have at least 10% gradient level and uneven route (roots, rocks, etc)

This specifically means for the participants:

  • Each participant has to have an appropriate level of mountain experiences.

  • Each participant must be aware of the distance of the course and the physical challenge it poses and enter the competition prepared for such a challenge

  • By signing the waiver of liability each participant confirms his or her full physical fitness to participate in this competition and to cope with its physical challenges. Additionally, each participant affirms that his or her full fitness has been confirmed by a sports physician before the competition.

  • Each participant has to be sure footed and have the ability to move safely on steep and technical mountain trails. This ability must not be compromised by any possible fear of heights

  • Each participant has to possess a good sense of direction in mountain terrain, even when weather and visibility turn for the worse. This also means being able to follow a path by topographical maps or by maps and course information contained in the Runner Manual Book.

  • Each participant has to be familiar with emergency procedures in mountain terrain

  • Each participant must have sufficient physical fitness to cope at the chosen distance and with a difference in altitude of 500 meters per hour and a distance of 5 kilometers per hour, even if the running environment is in high mountain territory and includes technically demanding portions (e.g. short portions secured by rope or exposed trails) and if conditions are difficult (due to e.g., rain, wind or storm)

  • There is no need for participants to qualify in preliminary runs in order to participate in the Goat Run Trail Running Race Series

  • Eligible for participation are all persons that are at least 17 years old with legal Identification years old.

The fact that the participant actually fulfills these necessary pre conditions cannot be verified by us as the organizer of the event. By registering for the event and signing this document, the participant represents and warrants to the organizer that he or she has the above listed skill and expertise, where the individually mentioned skills are by no means to be understood as a complete list but merely represent examples we have taken from experience with the event.

 

COURSE

Goat Run Trail Running Race Series consists of several races on each year.

For 2018, the races will start as follows:

  • Mt Guntur : 8 April 2018

    • Short Distances : 20K with cut off time 6 hours

    • Long Distances: 35K with cut off time 8 hours

  • Mt Slamet : July 2018

    • Short Distances : to be announced

    • Long Distances : to be announced

  • Mt Lawu : October 2018

    • Short Distances : to be announced

    • Long Distances : to be announced

Depending on the weather and the circumstances the event organizer can change the date of the event and course of the event may use alternatives routes instead of the original course.

Due to this possible development it may occur that altitude differences, horizontal distances and difficulties of the course will change.

 

RANKING CATEGORIES

There are the following categories to compete in:

  • Open : apply for all ages below 40 years old

  • Master: apply for all ages above 40 years old.

The minimum number of participants in each category is 20 and if the minimum number of participants in a given category is not sufficient the category will be included into the overall category. For example : if only 18 person registered on the Master Category, then all of the runner will automatically include into the open category and vice versa.

The ranking system is apply to all categories and is weighted based on Goat Run Trail Running Races system to give a fair and valid judgment for runners. The points system are applied on 2 basic principles:

  1. Finisher points: each runner who finishes a race scores finish points according to the race’s classification (see below)

  2. Performance points: each runner will score additional performance points according to his/her ranking in the official result of the race and according to a fixed table (see the table below)

Other rules:

  1. Joint finishers: If runners cross the finish line together, the ranking at the last timing checkpoint before the race finish will be consulted to determine who scores the most performance points.

  2. Final ranking at the end of the year: All points runners get from the race he/she participated in will be accumulated as final scores. Runner with most points will become the grand winner and crowned as the Mountain Goat.

  3. Same overall total point: If two or more runners have the same points total: preference goes to the runner (1) who has scored the highest points number in furthest race distances.

  4. The overall ranking will be filtered by gender and by age group if the amount of runner on Master age is sufficient.

  5. The Goat Run Trail Running Race Series ranking will be updated immediately after each race, and published on the GRTR website, followed by a press release.

 

  • Finish points

Category

Definition

Points

Extra Long Distance

Course range from 30K – 42K

100

Long Distance

Course range from 21K – 30K

75

Short Distance

Course below 21K

50

 

 

  • Performance points

Position

Extra Long Distance Points

Long Distance Point

Short Distance Points

1

300

200

150

2

276

176

126

3

256

156

100

4

240

144

76

5

224

136

68

6

208

128

66

7

200

124

64

8

192

120

62

9

184

116

60

10

176

112

58

11

168

108

56

12

160

104

54

13

152

100

52

14

146

96

50

15

138

92

48

16

130

88

46

17

122

84

44

18

116

80

42

19

108

76

40

20

100

72

38

21

96

68

36

22

92

64

34

23

88

60

32

24

82

56

30

25

76

52

28

26

70

48

26

27

64

44

24

28

58

40

22

29

52

36

20

30

48

34

18

31

46

30

16

32

40

26

14

33

34

22

12

34

30

18

10

35

26

16

8

36

22

14

6

37

18

12

4

38

14

10

3

39

10

8

2

40

8

6

1

 

Example:

  • Runner A takes part in Guntur and finishes 10th on the long distance race of the event.

  • Runner A scores 50 finisher points because Guntur 35k is a long distance race

  • Runner A scores 112 performance points, which corresponds to his 10th place in the race result

  • In total, runner A scores 162 points for his 2018 GRTR ranking.

 

  • Runner B takes part in the Slamet Series and finishes 5th on the short distance race of the event

  • Runner B scores 10 finisher points as the short distance race is 10km in distance

  • Runner B scores 68 performance points, which corresponds to his 5th place in the race result

  • In total, runner B scores 78 points for his 2018 GRTR ranking.

 

  • Runner C takes part in the Raung Trail and finishes 20th on the extra-long distance (35K) race of the event

  • Runner C scores 100 finisher points as he completed the extra-long distance

  • Runner C scores another 100 performance points, which corresponds to his 20th place in the race result

  • In total, runner C scores 200 points for his 2018 GRTR ranking

 

CLOTHING/EQUIPMENT

  1. Trail running shoes with a tread that is suitable for running in mountain terrain
  2. Foul weather gear for protection from the elements (as a minimum water proof rain coat)

  3. Warm clothing (long-sleeved shirt and running pants) (in case of bad weather conditions which may set in suddenly in high mountain territory)

  4. Gloves and a warm hat

  5. Water tank or bottle containing at least 1.0 liters

  6. Emergency gear (first aid kit, rescue blanket, whistle)

  7. Course Map book with outline and detail maps, and altitude profile of the whole course

  8. Running vest, backpack or any other equipment to store list of items.

  9. Mobile phone with Medical Crew Number saved in its address book to be able to make emergency calls

  10. Also recommended: GPS device, trekking poles, sun screen, fatty cream against chafing, additional supply of own food and beverages, blister tapes

 

BIB NUMBERS

  1. Each participant receives his/her start number BIB at the issuing office upon handing in the medical certificate and providing proof of identification. This BIB number must be worn on the body and remain visible at all times during the race and not be covered by items of clothing. It is issued personally per participant and nontransferable. Any runners that proven transferring BIB numbers to other runner and that BIB number used by other person is finishing or winning the race, he/she will not be granted point series and not entitle for the prizes.

  2. The transponder chip in the BIB number is scanned before the start and in the finish. The BIB number must never be taken off, except if a participant were to be disqualified due to a breach of the rules and regulations. In case of a withdrawal from the race the transponder chip will be removed from the BIB number.

 

TIMING

  1. Times are recorded with an electronic transponder chip system. The chip is attached to the back of the BIB number and may not be torn out! The chip records the individual participant’s time electronically. Should a chip get lost or fail to work properly, please inform the personnel at a check point and the race office immediately.

 

BRIEFINGS/START

  1. A thorough briefing will be provided by the responsible race course director 1 day before the event. In that briefing the specific features of the following race will be brought to the attention of the participants. Participants can position themselves within the starting grid 30 minutes prior to the officially announced race start. An updated, daily briefing will be given by the responsible race course director approximately 15 minutes before the start to ensure that all participants can be in attendance. All briefings will be given by the authorized race and course director.

 

SIGNPOSTING

  1. The course of GRTR will be marked with signposts, barrier tape, flags, etc. by an experienced and competent team. Form and shape of the signposting will be share during the race briefing session. This, however, does not guarantee a continuously marked course and it does not free the participants from their obligation to keep their bearings in the race territory. Especially after heavy rain, in case of fog or mist or other adverse weather conditions, markings can disappear, be covered up, or not be visible in time. That is why participants have to carry with them the detail map, and altitude profiles of the course.

 

CHECK POINTS & FEED ZONES

  1. On each stage there are between one and three check points depending on the distance of the race and course profile. Participants that miss one of the check points but still arrive at the finish (e.g. because they lost the way or took a shortcut), will receive a time penalty of 30 minutes for every check point they missed. The jury reserves the right to impose a higher time penalty depending on the specific circumstances.

  2. At each feed zones sports drinks, fruits and other high in carbohydrates such as bread are available for participants. The exact location of the feed zone is pointed out on the map on the runner manual Book. Participants are obliged to make sure they have always enough food and beverages and pick up supplies at the feed zone accordingly.

 

CUT OFF TIME AND TIME LIMITS

  1. On extra-long distance will have a time limits that will be defined (e.g. check point 2 by 12:00) by which participants have to have passed a certain check point or other predefined point on the course. Such time limits are mentioned in the trail book to provide some level of guidance.

  2. On long distance and short distance there will be no check point cut off time. The Cut off time will only be applicable on the finish line.

  3. Detail for cut off time and check point for each can be found on the runner manual book and during the race briefing session.

 

FINISH

  1. The official results of the race are determined in the finish. Participants will be scanned in the order in which they arrive. That way the official ranking of the race is calculated. Also in the finish, there will be a strict time limit (e.g. 4:00), by which all participants must have arrived. Such time limits are mentioned in the runner manual book to provide some level of guidance. Changing weather or trail conditions may command the race and course director to change the cutoff times accordingly. For their own safety, participants that do not make the cut off times (e.g. from 04:01) will officially be taken out of the race. Cut off time will set during each race depending on the distances. For runners that didn’t make the cut off time will not entitle the finisher jersey, medal, and ranking points.

  2. Participants who have been taken out of the race by the race director, course director, the personnel at the check points, or the official trailing the field due to not making the cut off times, or who, due to injury, arrive at the finish not under their own power but some means of transportation, will not appear in the official ranking and will be no more finisher.

  3. After each races, the winner will be awarded with wining jersey which must be worn on the next / following race within the series.

 

WITHDRAWAL FROM THE RACE

  1. Participants that decide to withdraw from the race for whatever reason (i.e. exhaustion, injury) must inform the race organizers immediately by calling the provide number of the runner guide book. In case of withdrawal from the race the organizer has no duty to transport the runners for example by shuttle, as well in case of cancellation the race or changing the route. Participants who want to withdraw from the GRTR series also have to cancel with the Race Office at the finish and return the transponder chip.

 

TIME PENALTIES AND DISQUALIFICATIONS

  1. The organizer reserves the right to disqualify participants or impose time penalties between 5 and 120 minutes, e.g. for any of the following violations: Failure on the part of the participant to fulfill the particular pre conditions mentioned under heading 1 of this document Noncompliance with / violation of the GRTR rules

  2. Disregard of the directives of the race and course director, rescue director, officials at the check points, or officials within and trailing the field Breach of traffic regulations

  3. Littering/polluting the environment

  4. Unfair behavior or misconduct toward other competitors

  5. Missing one of the check points

  6. Failing to help a person in danger

  7. Health problems of a participant

  8. Doping

  9. Deliberately taking shortcuts

  10. Tampering with BIB number.

This is a list of examples and by no means to be understood as complete! Participants that are disqualified from the race cannot claim reimbursement from the organizer.

 

EMERGENCY MEDICAL CARE (MEDICAL CREW)

  1. Start/Finish area The MEDICAL CREW starts their work one hour before the start as they provide their mobile station in the starting area as well as in the finish area where they will remain until the last participant has finished the stage.

  2. During the event In addition you will find the MEDICAL CREW on the route as they provide stationary rescue teams which are operated by local paramedics, mountain rescue teams and staff from the MEDICAL CREW. This ensures that participants can receive immediate medical attention.

  3. Besides members of the MEDICAL CREW will move with the participant field on the route to make sure participants will receive medical first-aid and sports medical care.

  4. In case of an emergency: Remain calm and Call the emergency number provided on the runner guide book (Make sure to save the number to your mobile phone)

  5. If you cannot get through to the MEDICAL CREW by the number provided please dial the national and international emergency number of the city where the event held

  6. Check your runner manual book, advise your correct position and provide the number on which you can be called back.

  7. If you are not able to call for medical assistance yourself ask another participant to assist you to make the necessary calls.

 

ENVIRONMENTAL PROTECTION/NATURE

  1. Since GRTR traverses some of the most delicate nature reserves of the region appropriate environmental etiquette will be under rigorous scrutiny at all times. Littering outside of the designated food stops and check points or deliberate damages to the environment will carry severe time penalties or even lead to disqualification from the event.

 

RACE CA​NCELATION

The race organization reserves the right to cancel or cut-short the race for the following reasons:

  1. Weather warnings sent by the meteorological agency

  2. The inability to ensure runner safety due to risks such as landslides, rockfalls, thunderstorm along the course.

  3. Natural disasters (or declared warnings issued by the "BMKG-Badan Meteorologi dan Klimatologi dan Gempa and Each venue national park) In such a case, the race course cannot be changed to continue the race, nor will the race be postponed to a later date.

  4. The decision as to whether or not the race will be cancelled will be made on the day before the race or on the day of the race. This will be communicated via the official race website.

  5. In the event of an earthquake, hurricane/typhoon, flood, incidents, accidents and/or epidemics, the race organization reserves the right to make judgments and decisions regarding the shortening/cancelling of the race, whether or not there will be refunds, the amount, and the method of communication.

 

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